Recurring Reserve Times Overview

• LAST UPDATED: 7/25/2015
• PRICING TIER: All
• SOFTWARE VERSION: Single Appointment Per Time Slot

Upcoming release! On Saturday, July 27, 2019, the system will be updated to offer the functionality described below. 

Recurring Reserves are used to block out times when you will not be available for Appointments and can be created when scheduling Appointments via Site Administration. The Recurring Reserves feature is enabled by default for all accounts, however, if you have disabled the ability to create Reserves, you will need to make a quick preference change to your AppointmentPlus account.

NOTE: Due to the high level of customization available when creating time slots, the Recurring Reserves feature is NOT available when using the Multiple Appointment Per Time Slot (MAPTS) version of the AppointmentPlus scheduling system.

Contents

• How To Enable Reserves
• How To Create Recurring Reserves
• How To Edit Recurring Reserves
• How To Cancel (Delete) Recurring Reserves

How to Enable Reserves

Select the Settings tab.


Select the Appointments link within the preferences list.

Select No for Preference #27, then select the Update button.

TIP: Change the Appointments preference #21 to disable Reserves when using the Multiple Appointments Per Time Slot (MAPTS) version.

How to Create Recurring Reserves

From the Appointment Grid in Site Administration, select an open time slot as if you were going to create an Appointment. Then select the Reserve Time tab at the top left corner of the Appointment Detail pop-up window.



Complete the form as you would when creating a normal Reserve by selecting the “From” and “To” drop down lists.

Select the way the Reserve will recur and set the end date. Then select the “Add Recurring Reserved Time” button.

NOTE: If you would like to apply the Recurring Reserve Time to all Staff Members, select the “All Staff Members” option from the “Apply this reserved time to” drop down list.

Existing Recurring Reserves can be identified by the blue () icon when viewing the Appointments. Clicking on the icon will take you to the Recurring Reserves Maintenance section.

How to Edit Recurring Reserves

Select the Appointments tab.

Select the Recurring Reserve Maint link from the menu to the left side of the Appointment Grid.

Select the Reserve Time you wish to edit, then click the Edit.
Make your changes, then click Update.

NOTE: When updating a recurring reserve record, it recreates the entire string of reserve times and will change the name of the reserve such as "lunch" to "reserved time" that you had previously entered.

How to Cancel (Delete) Recurring Reserve Times

To remove a series of Recurring Reserves:

GO TO: Recurring Reserve Maint (link below the Appointment grid calendars) > Locate the recurring Reserve record and click Delete.