- PRICING TIER: All
- APPOINTMENT VERSION: Single & Multiple
You can use the following fields when adding and modifying Events.
This field represents the name, or headline of an Event. It will be seen when scheduling via Site Administration and your custom scheduling site.
The description field is used to list detailed information about an Event.
- Allow Customers to See
If set to Yes, this setting will allow your Customers to register for Events through your scheduling site. If set to No, only administrative users will have access to register participants for the Event.
This field determines the default length of an Event. If Events are added to the Appointment Grid when using Events Preference #6, the amount of time blocked out on a schedule will be based on the Event duration.
The Cost field is used to keep track of the price for an Event. When Events are selected in Site Administration, the system will auto-fill the Cost field with the cost of the Event. If you are allowing your customers pay for Events when they are scheduled through the Customer View, the system will pull in the Event cost when calculating the amount due.
- Product/Service Code
The product or service code pertaining to the specific Event. This will only display if you are using the POS (Point of Sale) plugin. It relates to the code you use to identify the Event when processing a sales transaction via the POS plugin.
Events can be classified as taxable or non-taxable. This also only applies if you are using the POS plugin.
Categories can be assigned to Events. This field also only applies if you are using the POS plugin. The categories are created through the POS tab.
- Event Start Time
The time of day an Event will start.
- Multi-day format
If the Event has multiple dates, you can select "Yes" to register the customer for all dates of the Event, or select "No" if you want customers to sign up for each day of the Event separately. An example of a multi-day Event would be a class that has 4 class periods. If the customer signs up for the class, they are signing up for all four sessions of the class.
- Max # of Participants
The maximum number of participants allowed to attend the Event. You can also leave this field blank to represent no maximum. If participants try to register for more than the maximum number through your scheduling site, a message will show to indicate there are not enough openings. When scheduling through Site Administration, you have the ability to override this number.
- Move Participants
The Move Participants feature specifically for Events with multiple dates. You can move a list of participants from one date to another. To do this, follow these steps:
- Check the box labeled, "Check this box if you would like to move all participants to a new event date".
- Complete the "From" and "To" date selections. The dates listed in these lists are current event dates.
- If you are removing the date of the event, uncheck the appropriate date and click on "Update".
- Event Dates
All dates associated with the Event.